Day-Of Triage Sheet

Questions → Sarah → Brady · Emergency kit is with Sarah

Walkie-talkies 1 2 3 4 5 6

1Key contacts

Sarah · coordinator	(507) 838-0648
Brady	(952) 250-1884
Morgan · emergency only	(651) 231-0379
DJ · Kyle Fulton	(651) 295-2690
Photographer · Riah	(320) 437-7621
Videographer · Jacob Kelso	(323) 620-0880
Painter · Korianne Stouts	(651) 347-4181
Venue · Katie (coordinator)	(651) 426-4155
Venue · Christy	(651) 289-2375
Venue · Dellwood main	(651) 426-3218
Molly	(612) 232-0488
Todd	(952) 250-0494
Pat	(651) 785-3781
Robin	(651) 785-6760
Wedding email · stoffelweddingplan@gmail.com

Photographer	Riah · noon–8 PM (may arrive early)
Videographer	Jacob · 12:15–8:15 PM; extra time costs more
DJ	Kyle · battery-powered, can take the no-outlet corner
Live painter	Korianne · social hour & dinner
Paper goods	Juliana · seating chart, name cards, menus

Brady's side	Carson (BM), Trent, Zach
Morgan's side	Amanda (MOH), Annika, Mimi

4:30 PM arrive at Wooden Hill Brewing: 1 hr ceremony practice in the side room (wedding party + immediate family).
5:30 PM welcome drinks at Wooden Hill Brewing.
Sarah stays Friday night with Brady & Morgan.

9:00 AM	Ballroom (décor, centerpieces) & suites open
11:00 AM	Bridal-party luncheonSandwich platters: 1 guys (simulator rm), 2 girls (bridal suite).
12:00 PM	Photographer Riah arrives
12:15 PM	Videographer arrivesGroomsmen don't fully dress until videographer is with them.
1:00 PM	Photos start: Morgan & bridesmaids
1:15 PM	Morgan's first look with Mom
1:20 PM	Pat's first look · groomsmen bags → bridal suite
1:25 PM	Brady's first lookPainter takes reference photos.
1:45 PM	Bridal party photos
2:15 PM	Immediate family photos
2:45 PM	Photos with anyone else
3:00 PM	Venue detail photos (to 3:15)
3:30 PM	Valet open · shuttle starts · early guests
4:00 PM	Main guest arrival
~4:15 PM	Wedding party downstairs, ready to walk out
4:25 PM	Bride joins the wedding party
4:30 PM	Ceremony (opens with the big group photo)
4:45 PM	Social hour · couple slips out
~5:30 PM	Golden-hour photos (to ~6:30, flexes with light)
6:10 PM	Guests seated for dinner
6:20 PM	Grand entrance & welcomeParty gathers in Fireside Room; venue blocks hall, cues timing.
6:25 PM	Dinner service
7:10 PM	Speeches, cake cutting, first dancesFirst dance · mother/son · father/daughter. Desserts out during speeches. Cake cutting: photographer + parents only.
8:15 PM	Videographer done
9:30 PM	Late-night food · bar to beer & wine
11:30 PM	Last call
12:00 AM	Last song
12:30 AM	Décor cleared from ballroom

Non-religious. No prayers.
Processional: line up downstairs, walk out in pairs, no double-backs, go slow.
Siblings escort the grandparents. Both sets of parents walk Brady. Morgan's dad walks her.
Music: song choices are a surprise. Don't share them.
Opening photo: right after the walk down the aisle, before anyone speaks, all guests turn and look up at Riah on the balcony for one massive group photo.
Unity moment: "dink and sink" the mini-donut (no candle).
Vows: both wrote their own.
Honor Grandma Sharon: empty chair with a cover + her photo, set before the ceremony. No speech or moment.
Rows of ~10 chairs each side of the aisle. Indoor (ballroom fireplace) vs. outdoor (1st tee box) is a day-of call.

Red cow = beef Red cow with horns = NY strip Green chicken = chicken Brown mushroom = veggie Little orange flower = allergy

The Teton = maple-syrup Old Fashioned. The Willow = Azalea (vodka, lemonade, grenadine) in a coupe glass with a slim lemon ring.
Sparkling wine + NA drinks menu available. 3 cases of Loon Juice for social hour.
Life-size Willow & Teton cat cutouts are the drink menus.
9:30 PM: mac & cheese bar, chicken, pizza. Bar switches to beer & wine only.

Live painter (Korianne) needs a 5×5 ft area + outlet, near the windows, opposite corner from the DJ. She arrives before the 1:25 first look for reference photos. Guests can chat with her while she paints.
Valet from 3:30 PM. Shuttle hotel ↔ venue starts 3:30 PM.
Uber voucher QR is on the program. Code RDFWKFEBEMD · r.uber.com/RDFWKFEBEMD
Hotel: check-in 3 PM. Block is full (watch for openings). Free hot breakfast Sun 7–10 AM.
Brady & Morgan drop their things at the hotel room early Saturday morning.
Cake: Morgan's mom brings a small cake; hand it to Kim. Venue provides the cake stand + cutting utensil.
Load-in: Mary's Sprinter van + 20 banker boxes of table items; table setup crew sets the tables (6 ft across).

Weather turns	Indoor vs. outdoor ceremony is a day-of call: Katie (venue) talks it through with Brady & Morgan.
Guest needs a room	Block is full; check the hotel for last-minute openings.
Something breaks, stains or tears	Emergency kit is with Sarah.
Guest needs a ride	Shuttle to the hotel, or the Uber voucher QR on the program.
Vendor question	Sarah first, then Brady.